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Office Administrator

The Latino Community Fund (LCF Georgia) a 501 c 3 nonprofit supporting Latino-Led and Latino-serving organizations with advocacy, technical assistance, program development and grant making.

Position: Office Administrator

Reports To: Executive Director 

Job Description: The Office Administrator of this non-profit organization is responsible for the day-to-day operations of the office ensuring efficient and effective operations and coordinating all issues affecting the daily operations of the office, including basic accounting, payroll processing and benefits enrollment, vendors and customers invoices and payments, renewal and processing of standard licenses and data management in our CRM. The Office Administrator will work under the direction of the Executive Director to ensure the needs of the office and team members are met in a timely manner.

Duties and Responsibilities

FINANCE /ACCOUNTING

  • Perform all bookkeeping functions using Quickbooks Online 
  • Process income, expenses, bank deposits and payments
  • Support the development of the annual Financial Review/Audit, completion of Annual 990 Tax return
  • Maintain current insurance including General Board/liability insurance, Workers’ compensation, Unemployment Insurance, licenses, etc
  • Prepare monthly financial statements, updates and reports including Profit and Loss reports and Balance sheets for ED and board.

HR

  • Serve as primary contact for staff regarding all HR/employment matters including employee work schedules, time sheets, Annual Performance Reviews, staff development plans, Paid Time Off tracking, staff training, and employee benefits administration, training and orientation to all new employees and volunteers

ADMINISTRATION:

  • Project Leader for digital record retention, maximizing the donor database as a management, communication, marketing, and fund development tool
  • Manage our office and all connected services and utilities
  • Prepare orders of materials and supplies for the office and special events
  • Manage the office to ensure effective telephone and mail communications both internally and externally
  • Respond to incoming calls and answer general organization inquiries
  • Coordinate production of organization’s collateral and stationary needed
  • Schedule meetings in conference room as needed
  • Assist with preparing documents for Board meetings, trainings, and other meetings
  • Assist with securing locations for conferences, trainings and special events
  • Assist with coordinating volunteers and vendors for special events
  • Keep the office organized with supplies, filing paperwork, recycles, etc.
  • Maintain office equipment including computers, copier, fax, telephones, etc.
  • Maintain and replenish inventory and office supplies
  • Assist the Executive Director, Board, and other staff with miscellaneous projects as requested
  • Continuously search for new ways to improve office operations, financial management strategies and systems, and administrative functions in order to increase productivity and efficiency. 

Required Skills & Qualifications

  • Knowledge of QuickBooks, computers and software applications including, Excel, Word, Mailchimp, and PowerPoint
  • Knowledge of general bookkeeping and accounting principles with preferred experience in nonprofit bookkeeping
  • Bilingual (Spanish) helpful
  • Experience in community education & organizing
  • Commitment to LCF Georgia mission, social justice, and Latinx communities 
  • Ability to work with limited supervision / Self-starter 
  • Ability to multi-task
  • Tech-savvy using cloud-based platforms and databases
  • Access to a dependable vehicle (and drivers’ license)
  • Proven ability to work in a team
  • Excellent written communication and interpersonal skills
  • Positive attitude

Preferred Skills and Experience

  • Experience with civic and voter engagement strategies (i.e. phone banking, canvassing)
  • Experience leading successful organizing campaigns
  • Experience with diverse communities, colleagues, funders, donors, and allies

Location, Duration & Compensation

The Office Administrator will be hired as a full time, exempt position based in our downtown office where records need to be kept. 

Some flexibility with teleworking is negotiable.

Applicants must be reliable, punctual, organized, over 18 years old and eligible to work in the United States.

Compensation includes a salary of $37,000 paid every 2 weeks via direct deposit. After the first 3 months, up to $400 in health reimbursement per month for expenses including health plans, mental health, prescriptions, glasses, etc and flexible paid time off.

FILL OUT THE APPLICATION FORM HERE TO BE CONSIDERED


Health & Wellbeing Coordinator

The Latino Community Fund (LCF Georgia), a 501 c 3 nonprofit supporting Latino-Led and Latino-serving organizations with advocacy, technical assistance, program development and grant making.

Position: Health & Wellbeing Coordinator at Ventanilla de Salud (VDS)

Reports To: TBD

Job Description: The Health & Wellbeing Coordinator is responsible for the day-to-day operations and coordination of the Ventanilla de Salud (VDS) program operating from the Consulate General of Mexico in Atlanta as part of a transnational effort to improve the health and wellbeing of Mexican nationals. The coordinator represents the VDS program and LCF Georgia at community organization meetings, events and as needed. The coordinator will work to develop meaningful partnerships aimed at increasing health literacy and awareness, navigation capacity and free health screenings and referral services for vulnerable Latinx communities. The Coordinator will also be responsible for monitoring activities and reporting them to the Mexican Government.

Duties and Responsibilities

  • Provide health education and linkage to healthcare services at VDS from 8am-2pm 
  • Manage community partner visits and student schedules to ensure VDS provides services, screenings and referrals from 8 am-1:30 pm daily 
  • Collaborate with community health organizations to plan health fairs and provide health education to the Latinx community
  • Coordinate visits and provide services with Consulado Sobre Ruedas 3-4 times per year
  • Work closely with LCF Georgia and college students to develop and implement research and programmatic projects 
  • Develop community partnerships to enhance collaboration among various agencies based on community needs
  • Create promotional materials for various health projects and wellbeing efforts using the Canva platform and following LCF Georgia and Consulate branding guidelines
  • Update list of clinics and public organizations in the Community Resource manual to share with the community
  • Recruit and train volunteers to support program operations
  • Attend events and conferences in representation of VDS and LCF Georgia

ADMINISTRATION:

  • Produce weekly, monthly and quarterly status updates and reports for Consulate as needed
  • Manage VDS office and schedule
  • Prepare orders of materials and supplies for the VDS office as needed
  • Prepare an annual report and budget for the program
  • Maintain updated paperwork and information on community members in an appropriate and secure manner

Required Skills & Qualifications

  • Knowledge of computers and software applications including, Excel, Word, and PowerPoint
  • Bilingual (Spanish native proficiency)
  • Experience in community education & organizing
  • Commitment to LCF Georgia mission, social justice, and Latinx communities 
  • Ability to work with limited supervision / Self-starter 
  • Ability to multi-task
  • Tech-savvy using cloud-based platforms and databases
  • Proven ability to work in a team
  • Excellent interpersonal skills
  • Positive attitude

Preferred Skills and Experience

  • Experience with public health efforts or case management
  • Experience with diverse communities, low-income, low-literacy, donors, and allies

Location, Duration & Compensation

The Health & Wellbeing Coordinator will be hired as a full time, exempt position based in the Mexican Consulate where records are to be kept. 

Some flexibility with teleworking is negotiable.

Applicants must be reliable, punctual, organized, over 18 years old and eligible to work in the United States.

Compensation includes a salary of $37,500/yr paid on a biweekly basis via direct deposit. After the first 3 months, Coordinator can receive up to $400 in health reimbursement per month for health expenses including health plans, mental health, prescriptions, glasses, etc and flexible paid time off.

How to Apply: 

If you are interested, please complete survey here.

Social Media & Digital Management- Contract

We are looking for an experienced contractor or agency to develop and manage our social media content in 2 specific platforms: Instagram and Facebook. Opportunities to expand to other digital work and integrations are available.

Responsibilities and expectations include:

Identify new strategies to increase social media engagement as a tool for organizing and advocacy
Create Instagram, and Facebook, content strategy and editorial calendar (with support from LCF Georgia team) following branding guidelines provided by our organization. Expected content creation includes 7 Insta posts, 7 FB posts per week in addition to 5 stories.
Develop Instagram branding (grid strategy) aligned with the website
Provide strategic support for LCF Georgia’s IGTV series and
Instagram / FB Live sessions
Support and design auto-respondes and bots to improve responsiveness and customer service
Report and analyze impact and outcomes and provide recommendations for improvement
Respond to social media general requests for support
Generate look and feel, templates, guidelines, assets and timeline for specific campaigns including those related to civics education.

What gets us excited:
At least 2 years of experience managing social media with the ability to provide specific results using analytics and reporting tools.
Graphic design experience or super user of canva or alternative design tools
An excellent sense for aesthetics and a sense of design and engagements trends
Experience with storytelling
Experienced in strategy development and implementation for Instagram, Facebook, and LinkedIn
Proficient with social media scheduling and analytics tools
Experience with YouTube and Tik Tok is a plus

If you are:
Bilingual (English and Spanish)
Excited to work in the social justice space
• Passionate about immigrants, Latinx and diverse communities
• Superior communicator and manager that enjoys defining a brand’s social media voice.
• Cross-functional collaborator: you enjoy collaborating with colleagues who have relevant expertise outside social media and marketing to ensure we’re working towards LCF Georgia’s overall goals.
• Natural problem solver: you love identifying problems and opportunities and solving them in a creative way.

Please CLICK HERE to email us a proposal, a sample of your work /portafolio and monthly retainer